How We Came Up With The Idea For Sendtask

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The idea for Sendtask developed over time. Here’s how it shifted into its current form.

The four (unconnected) dimensions of productivity apps

About two years ago I started thinking about my frustration with how unconnected my productivity apps are. I think most productivity tools can be attributed to one of four core categories: Communication, Scheduling, Tasks and Data storage. In each category, I use at least one tool. My productivity suite on my desktop looks like this: Continue reading

Our Retreat In Berlin Is Starting Today

We work completely distributed and remotely in Sendtask – except for when we go on a retreat. Four times a year we fly everyone to work in the same place. Why? To address the things that are easier to discuss in person. Strategy, Vision, Product Brainstormings, long-term roadmap and more. And last but not least – to have some fun together. Continue reading

How We Keep Everyone Aligned With Just One 60 Minute Weekly Call

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At Sendtask, we are a completely virtual company. There are no two people in the same place or office. We only talk to one another once a week – for less than 60 minutes. We are very strict about that limit and often keep the weekly call to 45 minutes or less.

Every Wednesday we all get on a synchronous video call on appear.in to discuss the topics that need to be discussed synchronously with the group as a whole. Continue reading

How We Get From 600 Applicants To One Top Hire In 11 Hours

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One of the big benefits of running a completely virtual company is that our candidate pool is larger than that of a traditional company which is restricted to hiring people from one country or even one city.

But a much larger hiring pool forced us to re-think the hiring process. We stuck our heads together and came up with a process to go from hundreds of applicants to just a few final candidates in very little time. Continue reading

Why You Should Have A To-Do List

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Do you have 10 minutes a day to add $4000 to your monthly income? 

This is the average income difference between people who write down their goals and people who don’t.

That’s one of many reasons why having a to-do list can improve your work and personal life. To-do lists have never been as important for the modern knowledge worker.

You can use one to reduce the stress in your life and get more done in less time. It also lets you become more reliable for other people and save time for the best things in life. In this post, we’ll look at interesting ways in which a to-do list can help you. But first, we’ll see what are the common reasons why people don’t use a to-do list. Continue reading

How To Use The Magic Bar – A Brief Guide

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The Magic bar lets you search for, create and assign tasks. The cool part is it can recognize dates using natural language, project names, and email contacts. It also triggers when you type anywhere on the screen. This means you can create, search and assign tasks with due dates in seconds, without even touching the mouse. In this brief guide, you’ll find tips for using the Magic bar. Continue reading

9 Ways to Make Your Day More Productive

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You can make your day more productive using simple techniques.

They relate to effective prioritization, self-motivation and the ability to focus.

These are transferable skills that are simple to learn but difficult to master. In a workplace filled with distractions, they’ve never been more important. In this post, I’ll provide you with the daily “drills” you need to master them. If applied, you’ll get an almost immediate boost in productivity. The good news is the following techniques will help sustain it too. Continue reading

How To Use Sendtask With The GTD Methodology

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I used to put off things until the very last minute until I came across David Allen’s Getting Things Done (GTD). This book started a powerful movement among busy executives. It has been bringing structure to an otherwise chaotic world since it’s original launch in 2001.

The simple formula of capturing everything into an “inbox” and organizing it with a set of rules can do wonders for your work and personal life. Once you clear your mind by exporting your thoughts elsewhere, you’re free to enjoy the present without stress or worry.

If you’re reading this article, you’re probably familiar with the GTD methodology. If you’re not familiar with it, you will find the basics here but I would encourage you to go and check out the book anyway.

This article will show you how I complement the GTD method with Sendtask. I believe the right tools can amplify your results. Therefore, I will present my approach but you should experiment with your own system too. Here’s the step-by-step process you can use to manage tasks in Sendtask as it relates to the GTD method: Continue reading