How To Use Sendtask With The GTD Methodology

I used to put off things until the very last minute until I came across David Allen’s Getting Things Done (GTD). This book started a powerful movement among busy executives. It has been bringing structure to an otherwise chaotic world since it’s original launch in 2001.

The simple formula of capturing everything into an “inbox” and organizing it with a set of rules can do wonders for your work and personal life. Once you clear your mind by exporting your thoughts elsewhere, you’re free to enjoy the present without stress or worry.

If you’re reading this article, you’re probably familiar with the GTD methodology. If you’re not familiar with it, you will find the basics here but I would encourage you to go and check out the book anyway.

This article will show you how I complement the GTD method with Sendtask. I believe the right tools can amplify your results. Therefore, I will present my approach but you should experiment with your own system too. Here’s the step-by-step process you can use to manage tasks in Sendtask as it relates to the GTD method:

Step 1) Capture

Capture any actionable information when and where it arrives. Sendtask is available on web and mobile and syncs with any email client, including Evernote’s email feature. Set up Sendtask for Slack so you can manage tasks without switching between software.

Step 2) Clarify

Review your tasks in Sendtask or Slack to clarify everything you’ve collected. Early mornings or evenings are good as there are likely to be fewer distractions at that time. If a task shouldn’t be done by you, you can assign it to anyone – even if they don’t have a Sendtask account – by using their email address or Slack username. Execute the task in front of you if it requires less that two minutes.

Step 3) Organize

Use projects to create order – you can add team members and use them as shared folders or lists.

Now, it’s time to organize everything by project name, section or due date. Differentiate between tasks in a visual way so key info is available at a glance.

Step 4) Reflect

Review your task lists on a regular basis, such as weekly or daily. This will ensure you’re always working on the right things as circumstances change. You may have to move a due date, reassign a task or switch it to a new project.

Step 5) Engage

Now you can go through your work with confidence. I hope this system will help you get on top of your projects and achieve better results with the same or less effort.

The GTD method outlined in this article is the property of David Allen – the original work’s author. The content aims to show how Sendtask can help execute the GTD method.