Send a task with email

Step 1: Start creating an email and enter your recipient’s address in the recipient field

Sending tasks with sendtask.io is almost the same as sending a normal email. You begin by entering the recipient’s email address. Of course, you can enter multiple email addresses but only the first one you enter will be the direct assignee. If you include any other people, they will be added as followers who have access to the task, its comments, and attachments. Neither you nor your recipients need a sendtask.io account in order to gain access and use most of the tool’s features.

Pro Tip: You can include yourself as the email recipient or follower and manage your own task list directly from email.

Step 2: Add [due_date]@sendtask.io as an additional recipient (cc)

This is the only difference from sending a normal email. You need to include [due_date]@sendtask.io as an additional recipient in order for the tool to recognize your task. For example, this could be “tomorrow@sendtask.io” or “monday@sendtask.io”. A full list of all available deadline formats can found here.

Pro tip: If you don’t want to set a due date, use “task@sendtask.io” as the additional recipient. 

Step 3: Type in the task title in the email subject line

The email subject line will become the task title. This should be something actionable such as “Buy milk” or “Call Andy about new landing page”.

Step 4: Write your comments/ task description in the actual email

The email field is where you add your comments or task description. This will be useful for the assignee in case there is further clarification needed.

Step 5: Send

Now that you have an assignee, task title, due date and description, it’s time to send the email.

Coming Soon
Total Votes : 60

Set a due date with email

 

Scenario 1: You want to set the due date as today or tomorrow

Then add as additional recipient:

today@sendtask.io
or
tomorrow@sendtask.io

Note: By default, the timing is set at 12 am midnight when using this format.

You can also include a specific time:

Example:
today1pm@sendtask.io – this will set the due date for today at 1 pm
or
tomorrow2pm@sendtask.io – this will set the due date for tomorrow at 2 pm

…and so on.

Scenario 2: You want to set the due date as a specific day of the week

Then add as additional recipient one of the following:

monday@sendtask.io
tuesday@sendtask.io
wednesday@sendtask.io
thursday@sendtask.io
friday@sendtask.io
saturday@sendtask.io
sunday@sendtask.io

Note: By default, the timing is set at 11 pm when using this format.

You can also include a specific time:

Example:
monday1pm@sendtask.io – this will set the due date for 1 pm on the first Monday coming after today’s date
tuesday4am@sendtask.io – this will set the due date for 4 am on the first Tuesday coming after today’s date
friday11am@sendtask.io – this will set the due date for 11 am on the first Friday coming after today’s date

…and so on.

Scenario 3: You want to set the due date as a specific date

Then add as additional recipient:

YYYY-MM-DD@sendtask.io
or
YYYY/MM/DD@sendtask.io

Example:
2017-03-27@sendtask.io – this will set the due date for 27th March 2017.

2017/03/2017@sendtask.io – this will also set the due date for 27th March 2017.

Note: By default, the timing is set at 11 pm when using this format.

 

Scenario 4: You don’t want to set a due date

Then add as additional recipient:

task@sendtask.io

Coming Soon
Total Votes : 60

 

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